Sub : TECHNICAL EDUCATION-A.P-POLYCET-2017 Admissions- conduct of institutional spot admission for left over seats- Instructions issued.
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The Principals of Government/Aided/Private Polytechnics in the state are well aware that the final phase of web allotments for admission into First year diploma courses in Engineering/Technology for the academic year 2017-18 were already placed on the website. The candidates were instructed to report at the respective polytechnics latest by 21/07/2017. The following guidelines are issued to the Principals to enable them to fill the vacancies during Institutional Spot Admissions. Principals are requested to adhere to the time schedule and guidelines prescribed hereunder.
The Convenor did not collect the original certificates of the candidate at the time of granting the provisional admission. Hence, the Principals are requested to thoroughly verify all the original certificates and return them to the candidate except transfer certificate (T.C) and collect only Xerox copies.
List of allotted candidates and vacancy position after conclusion of the web counseling are placed in the web portal.
Candidates have been asked to report at the respective Polytechnics on or before 21/07/2017 without fail. Vacancy position (unfilled seats at the end of final phase of counseling) of all colleges is placed in students web site http://appolycet.nic.in while the vacancy of concerned college can be downloaded by logging in through college in the department site http://appolycetd.nic.in.
After conclusion of final Phase of Admissions certain representations are received from the candidates and also the managements of the Private Engineering colleges /Private Polytechnics in the states
regarding Re-allotment/re-adjustment of the candidates on the pretext that Managements are unable to run certain courses due to lack of sufficient strength etc.
Accordingly, the Managements are requested to comply scrupulously with the following guidelines. Managements shall note that the Special Instructions now issued are applicable only in respect of candidates who are already allotted either in the 1st Phase or 2nd Phase or in the final Phase by the Convenor but not for the candidates seeking fresh admissions or not allotted any seat during all the phases. Such candidates shall invariably attend only for Spot Admissions.
Case-1: ALLOTMENT OF CANDIDATES TO ANOTHER BRANCH WITHIN THE SAME COLLEGE WHEN MANAGEMENT INTENDS TO CLOSE ONE BRANCH DUE TO INSUFFICIENT STRENGTH
The Managements who are unable to run a particular course/courses in a college are informed to submit a letter of closure and re-allot (slide) them into some other course in the same college if the vacancies still exist. For this purpose, they should enclose a written consent of the candidate and list of such re-allotments shall be submitted in the following format to the Convenor along with the spot admissions lists in person or by post.
This provision is not applicable to internal sliding of candidates from one branch to another branch when candidates exist in both branches and either of the branch is not closed.
Certain representations are also received from the Managements that they are unable to run the college due to poor strength after final Phase of allotment and requested for Allotment of these candidates to some other college. In this connection, the college managements who intend to transfer these candidates have to contact the college/colleges to which the candidate are to be transferred and affect the transfer accordingly with the consent of Candidates and also producing No Objection Certificate (NOC) from both the colleges and submit the final list as per the following format for Verification along with spot admission lists seperately.
PRINCIPALS/MANAGEMENTS OF COLLEGES SHALL NOT CONTINUE ANY CANDIDATES WHO ARE NOT PRESENT IN THE CURRENT LIST OF ALLOTMENTS. THEY SHALL BE DIRECTED TO REPORT TO THE NEW INSTITUTION IMMEDIATELY.
Allotments/adjustments made as per cases 1 to 2 are eligible for fee reimbursement based on the candidates eligibility for fee reimbursement already granted by the Convener as per the existing rules. College managements shall verify the joining details entry before allowing such changes and candidates figuring in the cancellation list shall not be entertained.
How to arrive at the final vacancy position for spot admissions?
Unfilled vacancies at the end of final are placed in respective college login portals of http://appolycetd.nic.in.
Deduct the number of vacancies after making adjustments as directed in Special Guidelines [Case 1 to Case 2].
Deduct the number of vacancies filled due to re-allotment from one branch to another branch (internal sliding) and add the resultant vacancies.
Add dropouts (joined and discontinued).
Add not reported cases.
The final vacancy for spot admission shall be arrived by considering A to F above.
Principals are requested to tally the vacancies with the number of candidates actually on rolls. Final number of vacancies shall be arrived at by adding number of left over seats, number not reported and number cancelled.
Fill the resultant vacancies after internal sliding with the candidates in the following order in the Institutional spot admissions and Spot admissions has to be completed on 28-07-2017 .
First with qualified candidates of A.P-POLYCET 2017 in order of merit, who have not taken admission so far. and secured 35% aggregate marks with mathematics as one of the subject in the qualifying examination or its equivalent examination.
Secondly with the candidates not qualified in A.P-POLYCET- 2017 and passed SSC or its equivalent examination in one attempt with 35% aggregate marks with mathematics as one of the Subject in the qualifying examination in order of merit basing on the aggregate Marks out of 600/GRADE total.
Finally with the candidates passed in SSC or its equivalent Examination compartmentally with 35% aggregate marks with maths as one of the subject in the qualifying examination and in order of merit basing on the aggregate marks out of 600/GRADE total.
NOTE: Candidates belonging to NIOS / APOSS / CBSE / ICSE / OTHER Examinations recognized as equivalent to SSC of AP Government should have passed all Subjects including mathematics, Physics and Chemistry with minimum of 35% Marks in each subject for eligibility and to seek admission. In the above mentioned order 6(a) (b) and (c) for spot admission.
Principals shall make sure of the eligibility criteria prescribed for admission before granting admission to the candidates into Polytechnics.
The following shall be submitted at the end of spot admissions to the Convener , A.P-POLYCET-2017 Admissions in person, for ratification purpose on or before 02 -08-2017
Address for submission of Spot admissions to
Government Polytechnic , Near Benz Circle , Vijayawda-520 008.
After entering details of candidates admitted under spot admissions in the web portal, take print out of the same. The same list shall be signed by the Principal and shall be accompanied by the Xerox copies of certificates of the following in the order.
The following documents in support of the admissions made shall be submitted as a spiral binding book.
1.college covering letter signed by principal
3.printout of Details of candidates uploaded in the webportal signed by principal
4.Submit the Xerox copies of the documents of the candidates in the same order as per the list at S.No 7
Further, the Principal is requested to follow the above guidelines scrupulously and in case of any doubt they are requested to contact: 8367781500
If any error is occurred while entering the data kindly mail the error with screen shot to firstname.lastname@example.org
7.List of Xerox copies of certificates to be submitted as per the print out taken after uploading
AP-POLYCET-2017 RANK CARD (if applicable)
MARKS MEMO of SSC or its equivalent
Caste certificate in respect of SC/ST/BC
4th class to 10th class study cetificates
Residence certificate of either of parents in case of non local candidates
Local status certificate from MRO in case of those who migrated from Telangana state to Andhra Pradesh follow G.O.MS:132
NO CANDIDATE SHALL BE ADMITTED IN SPOT ADMISSIONS WITHOUT ORIGINAL CERTIFICATES.
Principal shall obtain a declaration from the candidate as here under:
I declare that, I fulfill the eligibility criteria laid down for admission into polytechnics and also certify that I am not suffering from any of the following diseases:
(a) Mentally retarded
(c) Deaf and Dumb
(d) Chronic Heart, Lung, Kidney and Liver diseases
(e) Muscular dystrophy.
(f) I shall also cannot claim any compensation or concession in case of any accident / damage caused to me during my course of study at the institution or at the place of training from the Principal of the institution / Department of Technical Education, Government of Andhra Pradesh.
The amount collected from the candidates of Spot admissions has to be submitted in the form of a single Demand Draft drawn in favour of the CONVENER,APPOLYCET-2017 (processing fee) payable at Vijayawada.
Students slided from one course to another course and also admitted through spot admissions i.e., left over seats of the convenor quota filled by managements subsequently are not eligible for the Post Matric Scholarship scheme (PMS) in terms of Go.Ms.66 SW (Edn2) Department dated:08-09-2011.
Address for submission of Spot Admissions
NEAR BENZ CIRLCE, VIJAYAWADA-520 008.
ADMISSIONS OF CANDIDATES ALLOTTED / RATIFIED BY CONVENER WILL ALONE BE PERMITTED TO APPEAR FOR THE EXAMINATION.
The Regional Joint Directors (RJDs) Technical Education of the A.P. State are requested to Depute One Senior staff member to supervise the institutional spot admissions being conducted as before.
Encl: detailed guidelines for filling the seats
GUIDELINES TO FILL THE VACANT SEATS DURING INSTITUTIONAL SPOT ADMISSIONS
In any category (OC/BC/SC/ST/NCC/SP/CAP) seats, which are earmarked for women candidates, are to be offered first to women candidates only. If women candidates are not available in that category then the seats are to be offered to male candidates. The women candidates are also eligible to opt for male seats (General seats) in the combined rank order in any category (OC/BC/SC/ST/NCC/SP/CAP) when their own 1/3 quota of seats are completely filled.
If candidates (male/women) are not available in one reservation category, the seats are to be offered to the next reservation category as mentioned below.
(The cycle is to be completed for each category before diverting the seats to Open Competition (OC) in each region (Local area). Diversion of BC category seats from one region to other regions due to non-availability of candidates in that region is not permitted.)
Example: 3. SC (Girl) › SC (Boy)
The cycle is to be completed before allotting the SC category seats to the SC candidates of the other two local areas in combined rank order if candidates are not available in that local area.
Example: 4. ST (Girl) > ST (Boy)
If ST candidates are not available in one local area, the seats are to be allotted to ST candidates of the other two local areas in the combined rank.
If ST candidates are not available in any local area then the ST seats of each local area are to be allotted to SC candidates of the same local area in the combined rank order.
If SC candidates are not available in one local area the seats are to be offered to SC candidates of the other two areas in the combined rank.
If SC candidates are not available in any local area then the seats are to be offered to ST candidates of the same local area in the order of merit.
If ST and SC candidates are not available in any local area then the seats are to be diverted to OC (Open Competition) of the concerned Local area and filled.
In case of special (PH, NCC, SG, CAP) reservation seats, first the seats are to be offered to the candidates (male/female) as per the category of seats earmarked. If candidates are not available in one particular PH category the seats are to be allotted to the other PH category in the following order.
Visual > Hearing Impaired > Orthopaedic
The above procedure is to be followed for PH seats in all reservation categories (OC; BC-A/B/C/D; SC; ST). Diversion of the special category seats from one category to other category and one local area to other local areas due to non-availability of candidates is not allowed. Candidates with more than 40% disability are only eligible for allotment of seat under PH category. The PH certificate is to be issued by the District Medical Board Constituted by the Government of Andhra Pradesh/Telangana state as the case may be.
In case of non availability of candidates in the concerned category, the seat is to be diverted its main category,
Example: unfilled BCB-Girl-CAP is to be diverted to BCB-Girl.
When general reservation (BC/SC/ST) and special reservation category (NCC/SP/CAP) seats are diverted to open competition (OC) due to non availability of candidates in a particular local area and there are no takers for these seats (OC seats) in that local area then only these OC seats (General reservation/special reservation seats diverted to OC) are to be filled by the candidates of the other two local areas in the combined merit order treating them as UNR (UNRESERVED) OC Seats.
In Govt. Model Residential Polytechnics (G.M.R. Polytechnics) the vacant seats of ST category shall be offered to ST candidates and SC seats to SC candidates only. Vice-versa is also not permitted and they should never be diverted even to OPEN category due to non-availability of ST and SC candidates. However the diversions can be made in respect of vacant BC seats (i.e) BC_A-> BC_B->BC_C->BC_D->BC_E.